Privacy policy.

This notice is written by Hayley Ashorobi, Owner and Manager of Hayley’s Little Heroes Limited.

Hayley’s Little Heroes @ Latchford St James Primary School, Old Road Warrington WA4 1AP. 07915352826, hayleyslittleheroes@outlook.com www.hayleyslittleheroes.com, Hayley is the “responsible person” as per Ofsted guidelines and is registered with Ofsted. The company is also co-owned by Mr. Scott Taylor who is a decorator by trade, Scott is registered as an owner with Ofsted but does not work directly with the children and manages the site and the upkeep of the building and its surroundings.  

As childcare providers, we are required to keep personal data for each child as set out by the EYFS guidelines. This is both for contractual reasons and also for emergency reasons. We are required to inform you of both how we process and store personal data in our setting. The information we collect. In my setting we use digital and paper to store our data, both are kept securely on-site and away from children and visitors in a locked office. Kinderly is a secure online system and is only accessible to parents once they are registered and log-in information is sent to them by Hayley.  

As a childcare provider, no unauthorised persons have access to those records, and any visitors to the site are required to sign in on arrival and will never be left alone with any confidential information.  

How we use your data. 

Sometimes we may need to share information with other settings to ensure your child is getting the best consistent care possible. We may also need to share information with the local authority, relating to funding. However, permission is sought from parents/carers prior to this with the exception of any safeguarding concerns. Major safeguarding concerns would be the only occasion that we may need to share information without prior consent. Please refer to our Safeguarding policy for information regarding this. Mostly we use the data to enter into a legally binding contract with each family and also in the event of an emergency. 

 

We are covered by the Information Commissioners Office (ICO) for using a mobile phone to make contact with you and to store your numbers, and also to take photos of your child/ren whilst on outings, when on-site nursery iPADS will be used for this. Photos are deleted immediately from our mobile device as soon as possible once they have been uploaded to the app. We strive to do this on the same day where possible. Our nursery mobile is also password protected. 

Once a child leaves our setting the only data we will keep will be the data required by law. Please refer to our GDPR policy. You will take some data away with you and anything else nonstatutory can be destroyed at your request.  

As childcare providers, we must adhere to the Lawfulness of Processing Data, in short, any data I need from you MUST fall into one of the following categories… 

  • Consent of the data subject 

  • Processing is necessary for the performance of the contract with a data subject 

  • Processing is necessary for compliance with a legal obligation 

  • Processing is necessary to protect the interests of the data subject 

  • Processing is necessary for the public interest or the controller has authority 

  • Processing is necessary for the purposes of legitimate interests pursued by the controller or a third party 

The Data we are required to hold by Law is as follows…  

  • Child’s name 

  • Child’s DOB 

  • Child’s address and contact details 

  • Parents’ addresses if different and contact details including phone number 

  • Parental responsibility 

  • Legal Contact 

  • Emergency Contact Details 

  • Allergies/ dietary requirements 

  • Any other special requirements/needs 

  • Medical History Details  

  • Names of people who collect your children if not yourselves 

  • Doctors’ names and addresses and contact number 

As such the above can be collected in compliance with the principles above; we need this data to put a contract together to make it legally binding, and to abide by Ofsted’s registration requirements. Therefore the data will be necessary under points 3 and 4 at the very least.  

Disclosure 

Your information held is secure and held by only Hayley or her Deputy Manager unless we are required to share the information with a third party such as another staff member (key worker), another childcare setting, NEF claims, health visitors, safeguarding complaints Doctors. In the event of an em emergency. Please refer to our Policies and permissions for further info.  

Retention of Data 

When you are leaving our setting you are entitled to take all data relating to your child/ren’s progress. We are required by law to hold onto some data for a long period of time so we cannot destroy these or pass them over to you. Please ask if you would like further information on the retention timescales. You have the right to request any additional data we may hold be either handed over to you, or destroyed at your request.  

Your Rights 

  • Right to access 

  • Right to rectification 

  • Right to erasure 

  • Right to restriction of processing 

  • Right to objection 

  • Right to data portability 

  • Right to Lodge a complaint with the supervisory authority.